Task Prioritization Calculator

Add New Task

Task Name

Urgency Level 5/10

Not Urgent Somewhat Urgent Very Urgent

Importance Level 5/10

Low Impact Medium Impact High Impact

Estimated Time (minutes)

Deadline

Energy Required

Task Distribution

Q1

Q2

Q3

Q4

Q1: Do First

Q2: Schedule

Q3: Delegate

Q4: Eliminate

0

Total Tasks

0h

Total Time

0

Avg Priority

0%

Focus Score

Eisenhower Matrix

🔥

Q1: Do First

Urgent + Important

No tasks in this quadrant

📅

Q2: Schedule

Not Urgent + Important

No tasks in this quadrant

🤝

Q3: Delegate

Urgent + Not Important

No tasks in this quadrant

🗑️

Q4: Eliminate

Not Urgent + Not Important

No tasks in this quadrant

Priority Ranking (Sorted by Score)

Add tasks above to see priority ranking

Priority Score Formula

Tasks are scored using a weighted formula that considers multiple factors:

                Priority Score = (Urgency × 3) + (Importance × 4) + Deadline Bonus + Energy Adjustment
            

Factor	Weight	Description
Urgency	×3	Time-sensitive nature of the task
Importance	×4	Impact on goals (weighted higher)
Deadline: Today	+20	Immediate deadline bonus
Deadline: Tomorrow	+15	Near deadline bonus
Deadline: This Week	+10	Week deadline bonus
High Energy Task	+5	Complex work requiring focus

Quadrant Guidelines

Quadrant	Characteristics	Action	Examples
Q1: Do First	Urgent + Important	Handle immediately	Deadlines, emergencies, crises
Q2: Schedule	Not Urgent + Important	Plan dedicated time	Planning, learning, relationships
Q3: Delegate	Urgent + Not Important	Assign to others	Interruptions, some meetings
Q4: Eliminate	Not Urgent + Not Important	Remove or minimize	Time wasters, distractions

Productivity Tips

Focus on Q2: Spending more time in Q2 (important but not urgent) prevents tasks from becoming Q1 emergencies. This is where growth happens.
Minimize Q1: If you're always in Q1 (crisis mode), you're reactive rather than proactive. Better planning reduces emergencies.
Ruthlessly eliminate Q4: These tasks add no value. Be honest about what's truly necessary versus what's just comfortable.
Delegate Q3 tasks: If something is urgent but not important to your goals, find someone else who can handle it.
Time block for deep work: Schedule uninterrupted time for Q2 tasks. Protect this time fiercely.
Review weekly: Assess your matrix weekly. Patterns reveal where you need to improve.
Say no more often: Every yes to a Q3/Q4 task is a no to something more important.